Fully accessible meetings are a micro level expression of the CDPA’s vision of full inclusion for people with disabilities in all facets of Canadian society. Accessible meetings are a way to make sure everyone can benefit fully from information provided at a meeting and from the gifts and experience of all participants at the table. We have learned from our semi-annual governance meetings that fully accessible meetings are very rewarding and also that they can be very challenging to organize. For all the meeting planners and organizers out there, we hope that you will consider making every meeting you plan accessible right from the beginning.
Most meeting planners will recognize the 6 p’s that are the organizers creed – proper prior planning prevents poor performance. We submit to you a second version of this motto for your consideration – Proper prior planning promotes participation and possibilities for all! The most important principle is to start well ahead of time. For those who would like to learn more please click on the links to the documents below: our guide to planning accessible meetings and a checklist that can be used when selecting meeting venues that will ensure the full participation of all who attend.
Tips for Conducting Accessible Meetings
Hotel and Meeting Room Accessibility Checklist
For accessibility guidelines related to printed materials, slide presentations, web pages, and other issues related to accessible meeting design please refer to the resources published at the Canadian National Institute for the Blind’s website here. For other accessibility standards related to print and web based materials consult the resources provided by the Association of Registered Graphic Designers of Ontario here.